Document Recognition

Use document recognition software to reduce the amount of time needed for data entry by reading computer generated or handwritten forms. These types of solutions make capturing information from forms quick, accurate and can reduce the number of errors.

Below are key features of Document Recognition and their benefits:

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• OCR - Taking the image of a document and recognizing typed text to be used for searching or identifying a document

  Short for Optical Character Recognition, this process reads typed text in a document image and makes the text available outside of the image. Mainly used for creating searchable PDFs, automatically tagging documents with meta-data or reducing data entry by pulling form content and pushing to a database (i.e. Invoices, Purchase Orders and other form documents). OCR also increases the productivity of Google Search Appliances and SharePoint.

• ICR - Taking an image of a document and recognizing handwritten information or complex table structures

  Short for Intelligent Character Recognition, this process reads handwritten text in a document and makes the text available for other applications. Mainly used to reduce data entry by pulling form content and pushing to a database (i.e. Survey documents, field information forms, donation cards and utility bill payment stubs). ICR also increases the productivity of Google Search Appliances and SharePoint.

• Document Conversion - Change document images to word documents, spreadsheets or other formats while keeping the layout of the image

  Convert images to editable Microsoft Office documents. This allows offices to scan reports or other documents and create a Word or Excel document without losing the formatting and structure of the image. For example, converting accounting reports to excel spreadsheets or contracts to Microsoft Word.

• Data Extraction - Reading information from an image or paper document and sending it to another application

  Scan and read text, handwriting, barcodes and checkboxes. Text can be recognized in over 100 languages. Information can then be sent to databases, spreadsheets or document management systems or SharePoint.

• Document Classification - No need to make separator sheets when scanning. Software can now identify a document by how it looks

  The process by which software identifies a document based on information the document contains. For example, scan a batch of invoices, purchase orders and contracts in one group of pages and the software will sort the documents and separate them appropriately.

• Validation - Easily confirm that the information recognized from an OCR or ICR process is correct

  The process by which recognition software does a database lookup or checks column totals to make sure the recognized information is accurate. This increases processing time and improves accuracy.

• Business Card Reader - Eliminate entering in contacts to a database with business card reading solutions

  This can be used on a PC or even a Smart Phone to capture information from business cards and quickly populate and address book.

• Remote Processing

  solutions that allow remote offices or users to scan documents and have them routed to a central processing location.

• Language Translation - Over 150 languages can be recognized!

  Use software to translate documents to 100+ languages. Also available are applications for Smart Phones to allow a user to take a picture of a foreign language word (sign, restaurant menu, etc) and convert it to another language with pronunciation.