"We are now able to access any document forwarded via fax directly from any desktop computer and all of our mail is now scanned and retrievable from our personal computers."
- William Ilecki, Partner, Chiari & Ilecki, LLP
Use document recognition software to reduce the amount of time needed for data entry by reading computer generated or handwritten forms. These types of solutions make capturing information from forms quick, accurate and can reduce the number of errors.
Below are key features of Document Recognition and their benefits:
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Short for Optical Character Recognition, this process reads typed text in a document image and makes the text available outside of the image. Mainly used for creating searchable PDFs, automatically tagging documents with meta-data or reducing data entry by pulling form content and pushing to a database (i.e. Invoices, Purchase Orders and other form documents). OCR also increases the productivity of Google Search Appliances and SharePoint.
Short for Intelligent Character Recognition, this process reads handwritten text in a document and makes the text available for other applications. Mainly used to reduce data entry by pulling form content and pushing to a database (i.e. Survey documents, field information forms, donation cards and utility bill payment stubs). ICR also increases the productivity of Google Search Appliances and SharePoint.
Convert images to editable Microsoft Office documents. This allows offices to scan reports or other documents and create a Word or Excel document without losing the formatting and structure of the image. For example, converting accounting reports to excel spreadsheets or contracts to Microsoft Word.
Scan and read text, handwriting, barcodes and checkboxes. Text can be recognized in over 100 languages. Information can then be sent to databases, spreadsheets or document management systems or SharePoint.
The process by which software identifies a document based on information the document contains. For example, scan a batch of invoices, purchase orders and contracts in one group of pages and the software will sort the documents and separate them appropriately.
The process by which recognition software does a database lookup or checks column totals to make sure the recognized information is accurate. This increases processing time and improves accuracy.
This can be used on a PC or even a Smart Phone to capture information from business cards and quickly populate and address book.
Use software to translate documents to 100+ languages. Also available are applications for Smart Phones to allow a user to take a picture of a foreign language word (sign, restaurant menu, etc) and convert it to another language with pronunciation.
Implementing a Document Management software package will help your office organize, find and share documents in a secure and managed environment. It will also keep track of multiple document versions, send out email reminders and notifications for review and more. Solutions can be installed on your company's server or hosted in a securely managed storage facility.
Let DocuSyst help with your document scanning and indexing to save you time and resources. We can scan your documents to text searchable PDF's to make searching for information a snap. Already have PDF images that are not OCR'd? DocuSyst can OCR millions of pages and can compress them to reduce file sizes.
Data Preservation ensures that your documents can be accessed 5, 10 or even 20+ years down the road. Instead of sending boxes of documents to physical storage, preserve your documents electronically and gain the ability to search, view and manage your archive from a PC.